Auctioneer’s letter confirming his instructions

To

_____________________________________ [insert the name, address of chairman Vendor]

[Date]

Re: Sale of _________________ (property)

Dear Sir,

We thank you for your valued instructions to submit to auction your above property and confirm that we shall be pleased to undertake the work. We note that your solicitors will be Messrs _______________ of [address] and we will send them a draft of the particulars of sale in a few days’ time.

As you are agreeable to our suggestion of [proposed date] as the most convenient date for the sale, we have included your property in our list of sales at [place of sale] on that date. [Insert details of lotting if required].

Arrangements are now being made for preparation of the catalogue and publication of the necessary advertisements. [Outline terms agreed, for example any limitation of cost, instructions as to method, or agreement to share the expenses].

We note that the reserve price for the property [or set out various lots] is to be Rs. _____________  [or communicated to us before sale]. We take this opportunity of confirming that our terms of business are those set out in the scales of professional charges recommended by [specify appropriate national body or local association, if any] [ or our standard conditions] [ a copy of which is enclosed

herewith].

Yours etc.

[Signature of auctioneer]